Purchasing Department

Physical:
310 E. Charles St., 2nd Floor

Mailing:
P.O. BOX 2788
Hammond LA 70404

Hours:
7 am - 4 pm

Contact:

Purchasing Agent
Ernest Peters, Sr.
(985) 542-3532
peters_e@hammond.org

 

Assistant Purchasing Agent
Jana Thurman
985-542-3426
thurman_je@hammond.org

Secretary
Rose Caprera
(985) 542-3530
caprera_rd@hammond.org

Buyer/Courier
Vivian McGee
985-543-3275
mcgee_vc@hammond.org

The Purchasing Department is responsible for the procurement of all supplies, materials, and equipment necessary for each department to perform their job duties. The City Purchasing Department is also responsible for contracting construction and professional or personal services. In addition, Purchasing also maintains vehicle maintenance files, surplus materials, insurance claims, and accounts payables. Consequently, Purchasing is the only entity within City government authorized to issue bid invitations, discuss and negotiate prices and delivery and release purchase order and term contracts.

Current Bids

Vendors' Corner

Employee Purchasing Policy

Procurement Methods
The City of Hammond employs the following methods to procure goods and services:

Purchases in amount up to $20,000.00 may be made by the Purchasing Department on the basis of three written quotes.

Purchases greater than $20,000.00 are subject to requirements of the competitive bid process unless specifically exempted by State Law.

For public works the law becomes applicable when the total cost of a project, including labor and materials, exceeds $100,000.00

Contracts for construction which are over $50,000.00, even if not bid out, will require the use of a state licensed contractor.

Contracts for materials, supplies, or equipment which will be needed in partial deliveries during the fiscal year must be purchased through a requirements contract, based on the total value of that commodity to be purchased during the fiscal year. Supply contracts are established through a competitive bid process to purchase goods or services at a fixed price for each fiscal year.

LA Revised Statute 38:2212.1

Exemption for Bidding
State Contract Items do not require the bid process but the state contract information must be entered on the requisition.

If only one supplier can provide the goods or services, the sole source justification form must be completed and accompany the requisition along with the supplier quote and statement affirming production and sole distribution, and product has no competing suppliers with similar products or services in market.

Fixed Asset/Surplus Property
All employees are cautioned not to dispose of any items without the consent of the Purchasing Agent. Each Department Head is accountable for the fixed asset property in his/her department. Department Heads or their designees must complete the Property Control Surplus Form in order to have asset property picked up and delivered to the Surplus Building and for the asset to be removed from the Department's Accountability Listing. Each Department must fill out the Property Control Surplus Form when location changes of the asset item occurs.

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